Simple Ways to Improve Your eCommerce Accounting


Accounting is an essential part of the e-commerce business.  To operate efficiently and achieve long-term goals, one must pay close attention to the business’s finances. Accounting cannot be ignored in e-commerce businesses. Once the business has created a good back-office foundation, achieving objectives other than financial ones should become easy.

Accounting keeps track of revenues, inventory, expenses, and taxes. It keeps account of the financial situation of the e-commerce business. It can be used to find out whether the business is running profitably or at a loss. If the accounting practices of business are good, we can retrieve financial statements without wasting much time. Accounting helps to boost profitability and efficiency using the business’s financial data. It helps the business plan for long term goals. It helps maximize the tax savings of the business.

All the transactions in a business should be recorded for efficient accounting. The transaction to be recorded to make sure their business remains profitable is of six types. They are liabilities, equity, revenue, expenses, assets, and returns and charge-backs. All these transactions have to be considered for tax filing and to find out the business’s gross profit.

Accounting Software

To make accounting easier, you must invest in accounting software of good quality. Some keep track of cash flow using Microsoft Excel. This is not enough. You will have to purchase quality software for accounting. Accounting software helps you generate financial reports in detail, monitor accounts, and also make business decisions based on the data it has. There is also bookkeeping software that is cloud-based, which can handle accounts for digital stores and update data in real-time. For a digital store, having proper accounts is very important, especially if you ever want to sell your business. If you check online business broker websites, you will see that people who want to buy an ecommerce business insist that you have excellent accounting systems in place.

Inventory Management

Accounting helps to manage your inventory. Keeping track of inventory is the monitoring of every item in stock. One must evaluate their inventory on a regular basis and manage it well. Inventory practices that are inefficient may cost you money from your business and even make you pay more taxes than you need to. One of the most important components of the accounting process is inventory management.

Cashflow Management

In the accounting process, you need to closely record all cash flows. Expenses and revenues should be accounted for always. It is extremely important to correctly record business revenues and expenses. This will give you more understanding of the financial situation of your e-commerce business. Keeping track of expenses and revenues helps you know the liquidity levels. It also helps you understand the payment cycle.  Separating accounts payable and accounts receivable make it easy to plan your business for the future. You may need to take the help of an accountant if you have not generated a cash flow statement before.

Tax Management

You also have to track taxes to be paid and their impact on your business. It is not possible to understand the financial position of your business without taking taxes into consideration. The tax code is made up of a set of regulations and laws that are rigorous in nature. Yet, businesses have quite a bit of flexibility on how to pay their tax. Many of the expenses you will incur are tax-deductible. This will help you save on taxes to be paid. Cost like website domain, shipping cost, and hosting fees are deductible. Fees to bookkeepers and accountants are tax-deductible as well.

Updating of the business accounts books should be done on a daily basis. This is because they reflect the state of your business currently. Keeping a balance sheet that is up to date helps you to get the right idea of your equity liability and asset situation at any time. Many of the accounting software for e-commerce can link your books to the store and update it. All purchases should be made only on the issue of a receipt, and all receipts should be recorded in a file.

The accounting software currently in the market also allows you to catalog and produce invoices easily. They also keep a register of pay-outs and bank deposits. They allow you to see past purchases and current inventory by just clicking a button. Integrating and using such software with the store you own keeps books up-to-date and accurate. It also saves a great deal of time as you don’t have to manually input any calculations. This allows you to put your focus on other areas of your business.

You must also reconcile your bank account with your business account. Reconciling means taking two records ( in this case, your accounting software and your bank) and aligning them with each other. Most accounting software allows you to do this. This enables you to automatically sync and download transactions. Doing this saves you the effort and time to manually enter banking transactions. This can highlight duplicates, fraudulent charges, and transaction errors. It also gives you the peace of mind that all debits and credits are processed successfully.

You should be very particular regarding deadlines. Tax deadlines can’t be missed. If missed then, you will have to pay a high price for it. Preparing for tax deadlines is advisable as missing the deadline will result in penalties. To avoid heavy penalties due to the non-payment of taxes on time, you must pay taxes on time.

Accounting is one of the most important practices to run a successful e-commerce business. The practices employed in accounting in business will determine the success or failure of that business. Sometimes the process may be time-consuming, but it is needed to guarantee the longevity of your business. Every business owner should have some basic knowledge of accounting. This will help him keep track of the health of his business venture. With knowledge of accounting, the businessman can make better financial decisions and at the right time. For more complicated accounting procedures, one can always take the help of an accountant. Proper accounting practices improve sales, productivity, and time management.